Organizing Meetings from Outlook
SharePoint provides a special type of site called a meeting workspace which can be created from meeting requests sent from Outlook. Meeting workspaces are meant to prepare attendees by publishing the objectives and agenda before a meeting is held, and they help record decisions and related documents after the meeting takes place.
Workspaces are used to organize the meeting process like this:
1. Attendees receive a meeting request in Outlook that links to the SharePoint workspace.
2. Attendees can click on the link to see details about the meeting and add items as needed.
3. Optionally, someone can open the workspace and make notes during the meeting.
4. Later, the person who called the meeting can go to the workspace to record conclusions, assign follow-up tasks, or add key documents.
Meeting workspaces aren’t online meeting places, but they can be used in conjunction with Microsoft Live Meeting or other online meeting services.
The following sections show you how to create SharePoint meeting workspaces from Outlook.
Workspaces are used to organize the meeting process like this:
1. Attendees receive a meeting request in Outlook that links to the SharePoint workspace.
2. Attendees can click on the link to see details about the meeting and add items as needed.
3. Optionally, someone can open the workspace and make notes during the meeting.
4. Later, the person who called the meeting can go to the workspace to record conclusions, assign follow-up tasks, or add key documents.
Meeting workspaces aren’t online meeting places, but they can be used in conjunction with Microsoft Live Meeting or other online meeting services.
The following sections show you how to create SharePoint meeting workspaces from Outlook.
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