Viewing SharePoint Calendars from Outlook | SharePoint Tutorial pdf

Viewing SharePoint Calendars from Outlook

A SharePoint calendar is a special type of list that displays events in a calendar view as shown in Figure. SharePoint calendars can be viewed from Outlook much like Exchange shared calendars. Also, you can export individual events from a SharePoint calendar into your personal Outlook calendar so you can get reminders and plan your time while offline.
Figure: Use SharePoint calendars to view events

The Team Sites and Document Workspace site templates include calendars, but other site templates do not. To add a calendar to a site:
1. From SharePoint, click Site Actions®Create and click the Calendar link under the Tracking heading in the middle of the page. SharePoint displays the New page.
2. Name the list and click Create. SharePoint creates a new calendar within the site.
To view a SharePoint calendar in Outlook:
1. Display the calendar in SharePoint and click Actions®Connect to Outlook on the list toolbar. Outlook displays a warning that SharePoint Services is adding a folder to Outlook.
2. Click Yes to allow SharePoint to add the folder. Outlook adds the SharePoint calendar under the Other Calendars heading in the Navigation Pane.
SharePoint calendars are read-only in Outlook, so you can’t add events from there. 

To add an event to the calendar:
1. Display the calendar in SharePoint and click New on the list toolbar.
2. SharePoint displays the new item page. Fill out the fields and click OK. SharePoint adds the event to the calendar.
If you want to receive a reminder for an event, export the event from a SharePoint into your personal Outlook calendar. 

To do that:
1. Click on the event in the SharePoint calendar to view the event details.
2. Click Export Event on the toolbar. SharePoint displays a File Download dialog box.
3. Click Open to open the event in Outlook. Outlook displays the Appointment details dialog.
4. Select Reminder and click OK to add the appointment to your personal Outlook calendar.