Creating a Meeting Workspace | SharePoint Tutorial pdf

Creating a Meeting Workspace

To create a meeting workspace from Outlook:
1. Select the Calendar in the Navigation pane to choose a date and time for the meeting.
2. Choose Action®New Meeting Request. Outlook displays the Meeting Request dialog box.
3. Complete the fields on the dialog box and click Meeting Workspace. Outlook displays a workspace task pane in the dialog box as shown in Figure 1.
4. Click Create. Outlook creates a Meeting Workspace for the meeting and adds a link to the workspace in the dialog box.
5. Click the link and add objectives and agenda items to the workspace as shown in Figure 2.
6. Return to Outlook and click Send to close the dialog and send the meeting request.
The request includes a link to the meeting workspace so attendees can review the objectives, agenda, and add documents before attending.
Figure 1: Creating a meeting workspace

Figure 2: Adding objectives and agenda items for the meeting

The workspace in Figure 2 is for a meeting that happens once. Recurring meetings create a different type of workspace called a meeting series. To create a meeting series from Outlook:
=> Choose Action®New Recurring Meeting instead of Action®New Meeting Request in step 2 of the preceding procedure.
Meeting series list recurring meetings by date as shown in Figure 3.
Figure 3: Using a meeting series for recurring meetings