Creating Site Collections
Create a site collection if you expect there to be a lot of sub-sites or a lot of content beneath a level. In Figure1 , I show departments as their own site collections because each department may have many sub-sites and may include a large amount of content.
Using site collections there allows me to move a department to its own database in the future if needed. It also allows me to assign ownership to someone within the department.
Users may or may not be allowed to create new site collections, depending on how SharePoint is configured. That feature is called self-service site creation for instructions on enabling or disabling self-service site creation.
To create a new site collection with self-service site creation enabled:
1. Navigate to the site collection creation page in the /_layouts folder (for example, http://intranet.something.com/_layouts/scsignup.aspx). There may be a link to this page in the Announcements list or on the Site Directory page.
2. Choose the folder to create the site collection in and complete the page as shown in Figure 2; then click Create. SharePoint creates a new site collection and displays the Set Up Groups page (Figure 3).
3. Add visitors (read-only access), contributors (read/write access), and owners (full control) to the site collection and click OK. SharePoint displays the new top-level site for the site collection.
Figure 3: Creating a new site collection.
Using site collections there allows me to move a department to its own database in the future if needed. It also allows me to assign ownership to someone within the department.
Users may or may not be allowed to create new site collections, depending on how SharePoint is configured. That feature is called self-service site creation for instructions on enabling or disabling self-service site creation.
To create a new site collection with self-service site creation enabled:
1. Navigate to the site collection creation page in the /_layouts folder (for example, http://intranet.something.com/_layouts/scsignup.aspx). There may be a link to this page in the Announcements list or on the Site Directory page.
2. Choose the folder to create the site collection in and complete the page as shown in Figure 2; then click Create. SharePoint creates a new site collection and displays the Set Up Groups page (Figure 3).
3. Add visitors (read-only access), contributors (read/write access), and owners (full control) to the site collection and click OK. SharePoint displays the new top-level site for the site collection.
Figure 3: Creating a new site collection.
Figure 4: Configuring access to the site collection.
Site collection owners have full control over all the sites in the site collection. They may also receive email from the site collection when someone requests access to the site or when a site exceeds its size limit or is no longer actively used. For those reasons, they need special SharePoint training and perhaps a copy of this book.
If self-service site creation is not enabled, only SharePoint Administrators can create new site collections. To create a new site collection using the SharePoint Central Administration pages:
1. Navigate to the SharePoint Central Administration site. From the server, select Start -> All Programs -> Administrative Tools -> SharePoint 3.0 Central Administration. SharePoint displays the Central Administration page.
2. Click the Application Management tab and click Create site collection under the SharePoint Site Management heading on the right-hand side of the page. SharePoint displays the Create Site Collection page.
3. Choose the folder to create the site collection in and complete the page; then click OK. SharePoint creates a new top-level site for the site collection.
4. Navigate to the site and click Site Actions -> Site Settings -> People and groups to configure access to the site.
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