Working Offline | SharePoint Tutorial pdf

Working Offline

One of the problems of a connected environment is that sometimes you need to disconnect, like when you’re flying coast-to-coast and you want to get some work done.
SharePoint solves that problem by letting you check out the file before your trip.
Checking out creates an updatable copy of the file on your computer and prevents others from changing the document until you check in your changes.
To check out a document for offline changes:
1. From SharePoint, click Check Out from the document’s Edit menu. SharePoint displays a dialog box confirming that you want to check out.
2. Click OK. SharePoint checks the document out to you and creates an updatable copy on your computer in your My Documents\SharePoint Drafts folder.

To edit the file offline:

1. Open the document from your My Documents\SharePoint Drafts folder. Office displays a dialog asking if you want to get updates. Since you are offline, click Don’t Update.
2. Make your changes and save the file.
Once you are back in the office, you can connect to the network and check in your changes. To do that:
1. In SharePoint, display the document’s Edit menu and click Check In. That uploads your changes from the SharePoint Drafts folder on your computer and allows others to edit the document.
2. Verify that SharePoint deleted the document from your SharePoint Drafts folder.
With some library types, SharePoint does not automatically delete this file and it can cause conflicting updates later.