Approving Documents | SharePoint Tutorial pdf

Approving Documents

If you select Yes in Content Approval in Figure, new documents must be approved before they appear to a general audience. Members of Approvers, Owners, and Administrative groups have the honor of  approving/rejecting documents.
To approve/reject pending documents:
1. Navigate to the library and select Approve/reject items from the View menu on the toolbar. SharePoint displays a view that groups documents by their approval status.
2. Select Approve/reject from the document’s edit menu. SharePoint displays the Approve/Reject page (Figure ).
3. Select an approval status, enter a comment and click OK.
Figure: Approving/rejecting documents

When you enable approval status, SharePoint adds views for changing the status and for checking documents that were submitted. The My Submissions view lets contributors check the status of their pending documents.
Approvers can see the pending documents awaiting their approval by checking the Approve/Reject Items view or by setting an alert on the document library. 

To set an alert:
1. Click Actions -> Alert Me on the library toolbar. SharePoint displays the New Alert page.
2. In the Change Type section, select New items are added. In When to Send Alerts, select Send a daily summary and then click OK. SharePoint will now send you a daily email if documents are added to the library.
I recommend getting daily summaries rather than immediate alerts because it is more efficient to group your work in batches. If you set a lot of alerts, it is easy to get bombed by email and it’s more likely you will miss something.