Document Management | MSBI Tutorial pdf

Document Management

Office SharePoint Server 2007 provides a set of powerful and scalable client and server document services that help users manage and work with large volumes of content. Enhanced Privacy and Security Office SharePoint Server 2007 enables you to set privacy policies on user profile properties, colleagues, and memberships, and restrict who can access personal information. Draft item security gives a site administrator the ability to review submitted content before making it visible on the site. You can limit the visibility of properties, colleagues, links, and memberships to Only Me, My Manager, My Workgroup, My Colleagues, or Everyone.

Records Management
Information technology breeds a glut of information. Records management in Office SharePoint Server 2007 helps with deleting, managing, and long-term content storage. With Office SharePoint Server 2007, records managers can set up a records repository according to their organization’s file plan, which helps ensure that the records in the repository are not altered. In addition, you can create multiple libraries for organizing different types of business records. You can also capture records from external sources like document management systems, e-mail messaging servers, and Outlook and route them to the correct location in the repository.

Audit and Policy Reporting Tools
Office SharePoint Server 2007 provides tools for both audit and policy reporting. Audit reporting enables you to track events that occur on documents within a site. Policy reporting helps you to gather information on how policies are being implemented within a site. Policy reporting examines an entire site and returns information concerning policies in use and each policy’s percentage of use.

Information Rights Management
New to Office SharePoint Server 2007 is the ability to make information rights management (IRM) available for document libraries. When a user attempts to download a file from a library, Office SharePoint Server 2007 first verifies that the user has permissions to the given file and then issues a license to the user that enables access to the file at the appropriate permissions level. Office SharePoint Server 2007 then downloads the file to the user's computer in an encrypted, rights-managed file format.
The user has access to the file only as long as his or her license remains valid. The site administrator can select one of two ways to determine when the license expires:

=> Specify a date when file accessibility for the user expires.
=> Specify that the user must renew the license every set number of days or they will lose accessibility.

Search Center
Office SharePoint Server 2007 simplifies how you search for information, enhancing your capabilities in portal sites, team sites, content management sites, and custom headless search applications. A new search home page called the “Search Center” serves as an entry point for any type of search-related task. The standard Search Center functionality includes general purpose searches, people-based searches, and distribution list/discussion board searches. You can also fully customize Search Center to create your
own specific search scenarios.