Project preparation is the first and initial phase of the ASAP roadmap where you are just starting the project. You will do activities like preparation of the initial scope, high level timeline and plan, project charter, identification of project team members, project kick-off etc.
Business blueprint is the phase 2 in the implementation wherein you will try, identify and document the business requirements and goals with an idea to prepare the foundation for the future stages of the project. Ideally, you will organize 'business requirement gathering' workshops with the various business / functional users of the company, lead them through the discussion with structured business functionality questionnaires, understand their existing business processes, and identify & document their requirements in the wake of this new implementation. A sign-off at the end of the phase ensures an agreement to move forward outlining the scope of the project. It is understood that whatever is explicitly stated in the business blueprint document is the only scope; no implied scope will be considered for system configuration in the next phase.
Realization is the 3d phase wherein the implementing team breaks-down the business processes identified in phase 2, and fits the same into the SAP system by means of configuration settings. Initially, you will do a Baseline Configuration, test the system functionality and if necessary make changes to the baseline configuration and close the phase with Final Configuration signalling that all the business processes have been captured and configured into the system.
Final Preparation is the penultimate phase in the project. This phase also serves to resolve all crucial open issues. A 'go-live check' is also conducted to analyze whether the system has been properly configured. This phase is marked by the following activities:
• End-to-testing of the configured system (User Acceptance Test - UAT)
• Training of the end users (Usually follow the concept of Train-the-Trainer')
• System management activities (Creation of users, user profiles, allocation of roles to profiles etc)
• Cut-over (data migration activities)
An "internal help desk' should be staffed and supported mainly by employees of the enterprise.
Setting up a help desk involves, among other things, installing office and technical equipment and defining OSS users. Problems which cannot be solved by this internal help desk are forwarded to SAP via the SAPNet / OSS system.
On successful completion of this phase, you are ready to run your business in your production system.
Go-Live & Support is the final and 5th phase of the project wherein the configured system is
declared 'liue' for day-to-day business usage. Users make productive (live) business transactions in the system and all the issues cropping up in the wake of going-live are supported and resolved by a support team immediately after going 'live'.
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